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Project Tracking: The Ultimate Guide

What is project tracking?

Project tracking is a project management technique used to track the progress of a project’s tasks. By tracking your project, you can compare actual and planned progress and identify issues that could prevent a project from staying on schedule and on budget.

Project monitoring helps project managers manage and track your project document and stakeholders know what work was done, the resources that were used to accomplish those tasks, and helps them perform earned value analysis by measuring project variances and by following the milestones.

The key to project tracking is to use project tracking tools and project management techniques. For example, a Gantt chart allows managers to track project progress by providing insight into tasks, workload, and milestones at any point in the project lifecycle. Other types of project reports, such as status reports, may contain additional information that provides a more complete picture of results, risks, and performance. This data can then shared with the project team and stakeholders to be constantly updated.

Six elements of the project report

As the implementation phase progresses, it is important to communicate the progress of the project so that the schedule does not get lost. Complete project reports consist of six elements:

Information project

Let’s start with the basics. What is the name of the project? Who will manage the project? What resources are there? Detailed information is needed to effectively track time, costs, and tasks. It is not safe to assume that stakeholders share your knowledge of the project. Instead, provide the information you know they’ll need, even if it seems like overkill. This promotes smooth operation and also paves the way for using the project as a precedent when planning future projects.

Status information

Report dates are the most important information about the status of a project and should always be the center of attention. Additionally, the data that separates status reports from other reports, transmitted to the stakeholder board, must be visible to attract attention.

Milestones overview

Milestones are the main points of contact for your project. They play an important role in time tracking as they serve as a guide for the remaining work and a schedule for getting it done. Reviewing milestones allows stakeholders to see actual progress against what has been assessed in the project proposal.

Project summary

The project summary includes the estimated completion date as well as the resources and costs spent. The inclusion of issues causing delays is an important consolidated component. There should be a plain explanation of how these issues might affect the budget and schedule, and there should be some bugfixing work to get the project back on track.

Problems and risks

This topic is simple. Make a list of the problems and risks you face. Pay attention to how they are resolved. Finally, describe how the decisions have a positive effect on the performance of the project. Risk assessment and management processes should be implemented throughout the life cycle of the project.

Project indicators

Make backup copies of readings with specific numbers and data points. These indicators should be indicated in the details of the project planning. Show how the data illustrates your project’s success to date, or highlight needs for immediate improvement. Defining metrics to measure project progress is essential for tracking tasks, time, costs, and managing teams.

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